BS 10012
Personal Information Management System
BS 10012 serves as a robust framework tailored to the effective management of Personal Information Management Systems (PIMS). This standard equips organisations with the necessary tools to uphold compliance with data protection legislation, particularly aligning with the stringent requirements of the General Data Protection Regulation (GDPR). By integrating BS 10012 into their operations, businesses can instil confidence in stakeholders regarding their commitment to safeguarding personal data and mitigating associated risks.
What is BS 10012?
BS 10012 embodies a comprehensive set of guidelines aimed at fostering a culture of data privacy and security within organisations. By integrating BS 10012 into their operations, businesses can demonstrate a proactive approach to managing personal information in accordance with industry-recognised best practices. This standard enables organisations to deploy a certified framework that aligns directly with GDPR requirements, thereby enhancing trust among stakeholders and reinforcing the organisation’s position in the market.
BS 10012 can be seamlessly integrated into other management system standards such as ISO 27001, allowing organisations to identify and manage risks, meet regulatory compliance, enhance customer loyalty, protect their reputation and qualify for contracts and tenders requiring high-level data protection.
What are the benefits?
Compliance
assurance
Enhanced
reputation
Risk
reduction
Market
access
Data
security
Stakeholder
confidence
Legal
adherence
Improved
processes
Customer
trust
Regulatory
alignment
Operational
efficiency
Competitive
advantage
Key Requirements of BS 10012
Data privacy risk assessment: identify and assess risks associated with personal data processing and management.
Personal information policies and procedures: develop comprehensive policies and procedures in alignment with BS 10012 to support proper handling of personal information throughout the organisation.
Roles and responsibilities for data privacy: define clear roles and responsibilities within the organisation to support accountability for the protection of personal data.
Data management resource allocation: efficiently allocate resources for the management of personal data, including storage, processing and disposal, to minimize risks and meet compliance requirements.
Stakeholder privacy engagement: engage stakeholders, including employees, customers and partners, to promote awareness and collaboration in maintaining data privacy standards.
Continuous compliance improvement: establish processes for ongoing monitoring, assessment and enhancement of data privacy practices to adapt to evolving regulations and best practices.
Legal and regulatory adherence: meet compliance requirements with regard to relevant data protection laws, regulations and standards to mitigate legal risks and uphold privacy rights.
Transparency and communication: maintain transparency in data handling practices and communicate privacy policies and procedures to stakeholders to foster trust and accountability.
Implementing BS 10012
Preparing your organisation for BS 10012 certification requires dedication and involvement from all levels. Prior to undergoing Certification Assessments, conducting a Gap Analysis assessment can be invaluable in assessing the readiness of your Personal Information Management System. This assessment helps identify areas that require improvement, facilitating a more streamlined certification process.
To initiate your path towards BS 10012 certification, reach out to our team using this form.
Becoming Certified to BS10012
Stage One
The initial assessment determines if the mandatory requirements of the standard are being met and if the management system is capable of proceeding to Stage 2.
Stage Two
The second assessment determines the effectiveness of the system, and seeks to confirm that the management system is implemented and operational.
Recommendation for Certification
At this point in the process we review any corrective actions taken to address findings raised at Stage 1 & 2. Certification may be recommended.
Certification Review & Decision
The organisations files are reviewed by an independent and impartial panel and the certification decision is made.
Certification Achived
Successful certification is communicated to the client. Certificates are issued.
Becoming Certified to BS 10012
BS 10012 FAQs
We’re accredited by INAB and meet rigorous international certification standards, delivering ISO expertise to audit and certify ISO standards.
Accreditation is the process by which a certification body is recognised to offer certification services. To become accredited, Certification Europe is required to implement a Quality Management System which is assessed by an independent authorised body (INAB – Irish National Accreditation Board) to determine that it meets International Standards.
We’re audited annually to check that our services meet the exact requirements of the relevant accreditation standards.
BS 10012:2017 is the latest edition of the British Standard. We only certify organisations to the latest standards to meet any legislative compliance requirements.
BS stands for ‘British Standard’, produced by the British Standards Institution (BSI). They act as an agreed way of doing things, whether making or supplying something, managing a process or delivering a service.
BS 10012 is a standard suitable for all types and sizes of organisations – from start-ups and SMEs to charities and corporations. The internationally recognised standard is used by many industry sectors such as banking, financial, health, public and IT sectors.
The standard is especially suitable for protecting information, such as in the banking, financial, health, public and IT sectors. The standard is also applicable to organisations that manage high volumes of personal data or information on behalf of other organisations such as data centres and IT outsourcing companies.
BS 10012 is a framework that details the requirements and implementation of PIMS to maintain and improve compliance with data protection legislation and provide assurance to your stakeholders. It is the only management system standard that has been updated to align with the General Data Protection Regulation (GDPR). Organisations can use in-house expertise or work with third-party consultants to support their implementation process.
BS 10012 certification is valid for three years and is subject to mandatory audits to ensure compliance.
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